Go to a more accessible version of this jobs board
Please wait, loading

Theatres Materials Management Assistant

Band 3

Main area
UEL Managed Theatres
Band 3
Full time - 37.5 hours per week
Job ref
Southampton General Hospital
£20,330 - £21,777 pa
Salary period
27/07/2022 23:59

Job overview

UHS Estates Limited are looking to recruit a Materials Management Assistant to join it's growing specialist team within it's Managed Theatres service.  This is a new role, involving the management of materials and consumables for the trust's operating theatres and catheter labs.

The service supports the operating theatres and labs of a 24/7 acute teaching hospital - providing major trauma and countless tertiary services across the South of England - ensuring that the correct theatre is available, with the correct equipment, the correct consumables and surgical instrumentation, at the correct time.

This role will be key in ensuring the right products (consumables, implanted devices and consignment stock) is the right right place, at the right time, to ensure that the clinical services are treat patients efficiently and effectively.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation

UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS).  The company is responsible for the design and construction of new buildings, and the ongoing provision of services, including estates maintenance, soft facilities management and the management of equipment, consumables and materials, in support of one of the largest acute teaching Trusts in England.

UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UEL employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities

What you’ll do:

The postholder will be part of a small team responsible for ensuring that goods and materials are well-managed, well-maintained and is in the right place at the right time.  We’re looking for a small team who work well together, with good communication skills, both within the team, and with clinical users (UEL customers). 

The successful candidates will need a keen eye for detail, as well as having some experience in utilising complex IT and data platforms that are used with the hospital acute care sector. 

The team will liaise with third party suppliers and Wessex NHS Procurement Limited to ensure that products are available.  They will assist and guide team members, helping with product familiarisation and stores organisation, ultimately contributing to theatres efficiency and excellent patient care and experience.  Alongside this, the team will be responsible for supporting the kitting element of the UEL managed theatres service, which is a pick and pack operation between the UEL warehouse facility and the storerooms in the theatres area onsite.  The team will be responsible for placing requisitions electronically, performing stock counts and validation/correction work too.

You will also be integral to the development and growth of UEL Managed Theatres as the overall project is rolled out and implemented across new specialities with the operating theatres and catheter labs.

What we’re looking for:

We are looking for a conscientious, hard-working, team player to join our team in UEL Theatres.  Good IT skills and good communication skills will be essential, as well as the ability to organise your workload in a logical way. 

You will need to be reliable, be able to work under pressure, and able to motivate yourself and others.

Person specification


Essential criteria
  • Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired X through NVQ level 3 or foundation stage of CIPS or 2 years equivalent experience in a Materials Management role
  • A good standard of general education.
  • Basic level experience of Windows applications Word and Excel.
Desirable criteria
  • Working towards CIP’s qualification.
  • European Computer Driving Licence or Essential IT Skills Programme.
  • Minimum GCSE passes in English and Maths


Essential criteria
  • Experience of being able to work under own initiative without direct supervision to achieve X completion of tasks relating to own areas of responsibility
  • Demonstrable customer care skills with examples both on the telephone and in person
  • Have experience in previous job roles which required good organisational skills and X prioritisation of work-load
Desirable criteria
  • Previous hospital or health service experience.
  • Knowledge of NHS Purchase Order and Materials Management systems
  • Knowledge of Trust SFIs.
  • Product knowledge.
  • Knowledge of Health and Safety in the workplace
  • Experience of Materials Handling

Aptitudes and Skills

Essential criteria
  • Candidate must be numerate, literate and accurate and have a methodical approach to X checking own work.
  • Self-motivation, communication, a team player whilst also being able to work alone when X required.
  • Prioritises own workload when required.
  • Tidiness and completeness of application
  • Logical and consistent working career pattern

Values and Behaviours

Essential criteria
  • Good team player
  • Reliable
  • Flexible
Desirable criteria
  • Understands the constraints of limited resources.
  • Is keen to progress the role and personal development.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident employerCare quality commission - Good

Documents to download

Apply online now

Further details / informal visits contact

Ian Porter
Job title
Head of UEL Managed Theatres
Email address
Telephone number

If you have problems applying, contact

If you have problems with the
online application form please contact
Recruitment Support Services
Open Monday to Friday
08:30am to 5:30pm
01629 690826