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Asthma MDT Co-Ordinator

Band 3

Main area
Specialist Medicine
Grade
Band 3
Contract
Fixed term: 9 months
Hours
Full time - 37.5 hours per week
Job ref
188-AC4040-A
Site
Southampton General Hospital
Town
Southampton
Salary
£20,330 - £21,777 pa pro rata
Salary period
Yearly
Closing
07/07/2022 23:59
Interview date
13/07/2022

Job overview

We are looking to employ a dynamic person to join our Asthma Service at Southampton General Hospital.  The ideal candidate will be data driven and have  great attention to detail.  You will have excellent communication skills both written and verbal. You will be able to work independently but  under the supervision and guidance of the clinical team.

The ideal candidate will be joining a very hard working team based at Southampton General Hospital. This is a new post within this very busy service.  

Unfortunately there is no flexibility to consider a Job share or part time hours.  The post holder will be required to work Monday- Sunday between the hours of 8am and 8pm. Your normal working week will be Monday- Friday 8am - 4pm.  You may be required to work late or weekends but this will be with prior notice.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation

What we can offer you

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities

Your Responsibilities

  • To Attend all Asthma MDT meetings. This may require being available for an early start, late finish or during lunch times.
  • Responsible for the taking and transcribing of the minutes for all MDT meetings.
  • Responsible for creating and maintaining data bases.
  • Responsible for liaising with the clinical and administrative teams across the departments to produce and circulate asthma MDT meeting lists of patients to be discussed.
  • Educated to A-level, or NVQ Level 3 in Business
  • Administration/Customer Care or equivalent experience
  • Excellent working knowledge of Microsoft Office software (including Word and Excel).
  • Previous clerical / admin experience
  • Excellent understanding of Data Protection Rules.
  • Ability to maintain data bases

Additional information.

Should you have any queries, please use the contact details below to get in touch

Person specification

Qualifications

Essential criteria
  • Educated to A-level, or NVQ Level 3 in Business
  • Administration/Customer Care or equivalent experience
  • Good working knowledge of Microsoft Office software (including Word and Excel).
  • Excellent key board skills
Desirable criteria
  • Courses / further study attended to demonstrate evidence of personal development (not including leadership and management
  • Courses/further study related to leadership and management

Experience

Essential criteria
  • Previous clerical / admin experience
  • Experience with working with multidisciplinary teams
  • Experience of dealing with non-routine / complex problems.
  • Significant administrative experience including initiating and maintaining office systems
  • Demonstrable experience in dealing with sensitive and confidential information.
  • Excellent understanding of Data Protection Rules.
  • Excellent understanding of Confidentiality
Desirable criteria
  • Minimum of 1 years management or supervisory experience
  • Proficient in the use of hospital computerised patient systems.

Aptitudes and skills required

Essential criteria
  • Ability to work using own initiative.
  • Ability to demonstrate a flexible and highly organised approach with an eye for detail.
  • Ability to work efficiently; stay calm and reliable when under pressure
  • Able to learn and assimilate information quickly
  • Ability to prioritise tasks and cope with deadlines
  • Ability to work under pressure / short notice deadlines
  • Ability to implement changes in process and practices
Desirable criteria
  • Clinic management experience or similar
  • Experience in dealing with difficult staff/colleagues or customers/patients.

Special requirements of the post

Essential criteria
  • Calm temperament
  • Proven ability to learn new electronic systems quickly
  • Ability to concentrate for long periods of time.
  • Ability to maintain data bases

Values and behaviours

Essential criteria
  • Patients First
  • Always Improving
  • Working Together

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident employerCare quality commission - Good

Documents to download

Apply online now

Further details / informal visits contact

Name
Michaela Tillyer
Job title
Admin Manager
Email address
Michaela.tillyer@uhs.nhs.uk
Telephone number
023 8120 5379

If you have problems applying, contact

Address
If you have problems with the
online application form please contact
Recruitment Support Services
Open Monday to Friday
08:30am to 5:30pm
Telephone
01629 690826