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Admin Manager

Band 5

Main area
Radiology
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
188-AC2904
Site
Southampton General Hospital
Town
Southampton
Salary
£24,907 - £30,615 per annum
Salary period
Yearly
Closing
12/04/2021 23:59
Interview date
26/04/2021

Job overview

We are seeking a highly motivated individual to fulfil the role of Admin Manager within the Radiology Department at the University Hospital Southampton, NHS Foundation Trust (UHS). The successful candidate must have relevant experience working within a supervisory or management post either within the NHS, or have relevant experience with transferable skills.

ABOUT THE TEAM

You will be working within the Radiology Department at UHS supporting a diverse team of around 60 admin staff and working closely with the Care Group Manager, Operations Manager and Clinical Leads. The post holder will be required to work Monday-Friday core hours, but be flexible subject to changes with the service.

Main duties of the job

You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.

To understand the role in more detail please read the full job description and person specification documents attached.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities

WHAT YOU’LL DO

  • Manage the team of non-clinical admin and clerical staff with Radiology. Provide advice and support for and issues or concerns within the team.
  • Be responsible for the co-ordination and implementation of all administrative processes within Radiology and ensure that all are carried out in line with Trust policies and standard operating procedures.
  • Set expectation regarding levels of customer services and ensure all staff understand these and maintain them.
  • Cascade and/or escalate details of any delays within the admin/booking process or delivery of clinical services.

WHAT WE’RE LOOKING FOR

You will need to be able to demonstrate strong leadership and mentoring skills necessary to support and develop the non clinical admin and booking teams and ensure a high quality, safe and efficient administrative service.

The successful candidate will be able to demonstrate leadership, team working and interpersonal skills. Be able to establish positive relationships and communicate effectively at every level.

ADDITIONAL INFORMATION

Interviews will be held on Monday, 26 April 2021

Should you have any queries, please use the contact details below to get in touch.

Person specification

Qualifications

Essential criteria
  • Educated to Degree level or relevant experience
  • Proficient use of Microsoft Office packages, Word, Excel, Outlook

Experience

Essential criteria
  • Experience of supervising/line managing a team of staff
  • Experience of administration in an office environment
Desirable criteria
  • Experience of budgetary / financial management
  • Experience in a healthcare environment

Skills

Essential criteria
  • Demonstrates clarity and breadth in use of verbal and written communications in relation to our patient group
  • Proven ability to work to deadlines, prioritise own workload and multitask
  • Ability to deal with stressful situations and sensitive issues

Special requirements

Essential criteria
  • Reliability – good time keeping
  • Flexibility – able to work flexibly to accommodate changes within the service

Values

Essential criteria
  • Able to demonstrate behaviours that meet the Trust Values Patients First
  • Able to demonstrate behaviours that meet the Trust Values Always Improving
  • Able to demonstrate behaviours that meet the Trust Values Working Together
Apprenticeships logoNo smoking policyDisability confident employerCare quality commission - Good

Documents to download

Apply online now

Further details / informal visits contact

Name
Libby Griggs
Job title
Operations Manager
Email address
Libby.griggs@uhs.nhs.uk
Telephone number
02381206461

If you have problems applying, contact

Address
If you have problems with the
online application form please contact
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Open Monday to Friday
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Telephone
01629 690826