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PSC Recruitment Lead

Band 4

Main area
Patient Services Centre
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
188-AC4090
Site
Southampton General Hospital
Town
Southampton
Salary
£22,549 - £24,882 pa
Salary period
Yearly
Closing
18/09/2022 23:59
Interview date
19/09/2022

Job overview

An exciting opportunity has arisen to join our Patient Services Centre in-house training team. We are looking for a pro-active individual to work in this fast-paced and often challenging environment.  

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting. 

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached. 

Working for our organisation

What we can offer you

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities

Your Responsibilities

  • To lead on recruitment, arranging interviews, assessments and contacting potential and successful candidates
  • Liaising with recruitment and HR departments and monitoring TRAC system for the process of recruitment.
  • Writing and updating Adverts, Job Descriptions and Person Specifications working with the Workforce Manager.
  • Review and adapt current recruitment, induction and training processes, to create a robust recruitment, induction and training programme which ensures new staff members joining the team are trained to a very high standard giving them the skills and confidence to carry out their roles accurately and effectively when allocated to their booking team.
  • Co-ordinate refresher training to ensure all current staff are continuously updated with any changes to processes as well as ensuring all the staff work consistently throughout the team.
  • Carry out audits of the team processes and their activity to support with further training if required.
  • Provide operational support when required for key data quality routine and maintaining accurate and current reliable patient demographic data.
  • To liaise with the team leaders to support discussions following probationary periods

What you’ll do

As Recruitment Co-ordinator you will work closely with the PSC Management team to maintain good working relationships.

  • You will head up a training and recruitment team currently consisting of 4 x Band 3 training co-ordinators.
  • You will provide excellent customer service to staff, patients, relatives; carers and internal/external stakeholders ensuring high standards are upheld across the centre.
  • You will work ensure a consistent and effective administration service is maintained at all times.
  • You will contribute to the review of all Standard Operating Procedures for the service ensuring they are kept up-to-date and share knowledge and learning with Team Leaders and staff. 

What we’re looking for

You will be a well organised individual with excellent communication skills and someone who can work flexibly to accommodate the needs of the service. You will need to demonstrate the ability to prioritise and work to deadlines in a fast-paced environment.

We’re also looking for you to demonstrate:

  • Experience and understanding of Hospital systems and knowledge of RTT and patient pathways
  • Experience and understanding of the recruitment process.
  • Proven administrative and organisational experience.
  • A friendly and approachable manner with the ability to be polite, sympathetic, patient and diplomatic.
  • Experience of leading a team including managing, coaching and developing staff.
  • Experience of dealing with non-routine and complex problems.

Additional information

Interviews will be held on Tuesday, 23 August 2022

Should you have any queries, please use the contact details below to get in touch.

Person specification

Qualifications / training required

Essential criteria
  • Diploma level qualification or equivalent experience e.g. good knowledge across a range of administrative work procedures including non-routine elements
  • Proficient in the use of Microsoft Office packages
  • Demonstrated proficiency in the use of EXCEL
  • Relevant work based experience of data systems
Desirable criteria
  • Courses / further study attended to demonstrate evidence of personal development
  • Knowledge of medical terminology

Previous or relevant experience necessary

Essential criteria
  • Experience in a supervisory role
  • Experience of working with reports and spreadsheets in a previous role
  • Experience of preparing information for senior managers
  • Administrative and organisational experience.
  • Demonstrable knowledge of RTT patient pathways
Desirable criteria
  • Proficient in the use of all hospital computerised patient systems
  • Experience of dealing with non-routine and complex problems, progress chasing, resource and staff allocation
  • Experience of staff rosters

Aptitudes and skills required

Essential criteria
  • Reliability – good time keeping

Values and behaviours

Essential criteria
  • Patients First
  • Always Improving
  • Working Together

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident employerCare quality commission - Good

Documents to download

Apply online now

Further details / informal visits contact

Name
David Navarro-Montes
Job title
Deputy Patient Services Centre Manager
Email address
David.navarro-montes@uhs.nhs.uk
Telephone number
023 81208755

If you have problems applying, contact

Address
If you have problems with the
online application form please contact
Recruitment Support Services
Open Monday to Friday
08:30am to 5:30pm
Telephone
01629 690826