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Cellular pathology testing and Clinical trials administrator

NHS AfC: Band 3

Main area
NHS AfC: Band 3
Full time - 37.5 hours per week
Job ref
Southampton General Hospital
£20,330 - £21,777 pa
Salary period
04/07/2022 23:59
Interview date

Job overview

Cellular Pathology invites applications for a a full time, permanent Clinical Trial Support worker to join their friendly forward thinking team within a large, busy and continually developing department

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting. 

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached. 

Working for our organisation


As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a huge range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), can access on-site nursery facilities (subject to availability), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities


What you'll do:
Investigate, record and resolve problems related to all categories of 
samples and associated enquiries.
Utilise the various Pathology and Trust software packages as 
required by the role
Liaise with all staff groups as required for routine and complex 
situations and such that they are communicated and progressed.
Type a range of patient-sensitive documentation as required.


You will need to be a good communicator & be able to work effectively as part of a large team.

You will need to have excellent attention to detail.

Ideally, you will have had previous experience of working within a histopathology or cytology department & be familiar with medical terminology.


Should you have any queries, please use the contact details below to get in touch.

Person specification

Qualifications / training required

Essential criteria
  • Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
  • RSA 2 word processing/typing or equivalent experience
  • Proficient in all aspects of Microsoft Office.
Desirable criteria
  • Courses / further study attended to demonstrate evidence of personal development.

Previous or relevant experience necessary

Essential criteria
  • Previous co-ordination role
  • Administrative and organisational experience in a Healthcare environment
  • Experience of dealing with non-routine and complex problems and progress chasing
  • Knowledge and experience across a range of admin work procedures
  • Secretarial experience working within a busy office environment.
Desirable criteria
  • Previous experience in a acute hospital environment
  • Experience of hospital computerised patient systems.
  • Previous clinical trials experience
  • Experience of laboratory computer systems.
  • Good Knowledge of medical terminology

Aptitudes and skills required

Essential criteria
  • Able to work under pressure and strict deadlines.
  • Excellent telephone skills.
  • Demonstrates clarity and breadth in use of verbal and written communications in relation to our patient group
  • Able to learn and assimilate complex information quickly.
  • Proven ability to work to deadlines, prioritise and multi-task
  • Able to work as autonomously or a part of a team.
Desirable criteria
  • Able to use own initiative
  • Demonstrable desire to learn.

Special requirements of the post

Essential criteria
  • Friendly and approachable manner
  • Polite, sympathetic, patient and diplomatic
  • Able to get on with people and share knowledge with others
  • Reliability – good time keeping
  • Flexibility – able to work flexibly to accommodate peaks and troughs of activity.

Values and behaviours

Essential criteria
  • Patients First
  • Always Improving
  • Working Together

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident employerCare quality commission - Good

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Lorna Minns
Job title
Office Manager
Email address
Telephone number

If you have problems applying, contact

If you have problems with the
online application form please contact
Recruitment Support Services
Open Monday to Friday
08:30am to 5:30pm
01629 690826