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PA to executive director

Band 4

Main area
Band 4
Full Time 37.5 hours per week
Job ref
Southampton General Hospital
£20,150 - £23,363 pa
24/02/2019 23:59

Enthusiastic, experienced and efficient personal assistant looking for your next challenge?

We’re recruiting personal assistants to provide high quality secretarial and administrative support to our medical director and director of nursing.

University Hospital Southampton NHS Foundation Trust (UHS) is a leading healthcare organisation and teaching Trust on the south coast of England. It’s an environment where groundbreaking advancements are made in research, miracle babies are born, and life-saving treatments are administered – a place where no two days are ever the same. Our executive team are responsible for managing the various departments within our busy Trust – from human resources to financial planning, clinical and medical services to estate management, our executives lead the way for the many teams across UHS.

Essential to the constant development the Trust undertakes - in accordance with our values of always improving, putting patients first and working together – is a strong network of professional administrative support. This is where your skills as an experienced personal assistant will come in.


The role

You’ll be performing a full range of administrative and secretarial duties, which include:

  • organising and prioritising diary appointments and departmental events
  • arranging meetings and away days on behalf of members of the executive team
  • minute-taking and drafting paperwork, such as agendas for meetings
  • managing responses to queries from inside and outside of the organisation
  • providing day to day support for a member of our executive team


What we’re looking for

You’ll be using your skills in a positive and forward-thinking environment, where your work truly makes a difference to the lives of patients. With this in mind, you’ll be:

  • able to multitask at a high level and pay close attention to detail
  • a proactive thinker with the ability to use your initiative
  • organised and efficient, with excellent IT skills
  • an excellent communicator with the ability to work with people from a wide range of backgrounds


Staff benefits

Staff can access discounts for local facilities such as local gyms and national discounts on everything from holidays to electricals. We have two nurseries that staff can use, one based on the Southampton General Hospital site (for UHS employees only) and one at the Western Community Hospital site (rated outstanding by Ofsted). Our modern, purpose-built nurseries provide regular childcare to children aged three months to school and have extended opening hours to help fit in with your schedule.


About University Hospital Southampton NHS Foundation Trust

We’ve worked hard as a Trust to improve the efficiency of our services and as a result, we are currently in financial surplus. We are one of England's largest acute teaching trusts and have recently been rated ‘Good’ by the CQC. In the latest national NHS Staff Survey we ranked seventh in the country for staff engagement and fourth best nationally for our proportion of staff saying that they would recommend the hospital as a place to work or to receive care.


About Southampton

Southampton is an attractive place to live and work situated on the south coast, with an international airport and only an hour on the train from central London. The New Forest National Park and the beaches of the Jurassic coast are also right on our doorstep.  The city offers living costs 20% lower than those in London, 13 schools rated outstanding by Ofsted and 13 nearby green spaces to enjoy.

Closing date: Sunday, 24 February.

Apprenticeships logoNo smoking policyDisability confident employerCare quality commission - Good

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Apply online now

Further details / informal visits contact

Tracey Burt, PA to Chair and CEO, on or tel. 023 8120 6173.

If you have problems applying, contact

If you have problems with the
online application form please contact
Recruitment Support Services
Open Monday to Friday
08:30am to 5:30pm
01629 690826