An exciting opportunity has arisen for a band 4 Deputy Admin Manager to provide administrative support for the care Group Management team and various admin staff within Emergency Care including the Emergency Department and the Acute Medical Unit, Division B at University Hospital of Southampton.
The Emergency Department is a major trauma centre providing care to approximately 320 patients a day with a mixture of major trauma, majors assessment and treatment area and minor injuries. The department also has an enhanced care suite dedicated to those patients experiencing a mental health crisis. The ED prides itself on delivering high quality patient centred care in a fast paced environment.
The acute medical unit (AMU) sits within emergency medicine; division B. The AMU is a fast-paced 54 bedded, mixed sex acute medical ward, taking admissions directly from the emergency department, local GPs, and in some cases other hospitals. The AMU treats patients during their most acute medical phase of their stay and its aim is to treat, discharge, or transfer to a specialist ward within 48hrs of admission. Admissions to the AMU account for approximately one third of all UHS emergency admissions and during the winter it is not uncommon to change out all 54 beds with new admissions in a 48-hour period.
The administration team is made up of various band 2 and band 3 working across the different areas of both the Emergency Department and Acute Medical Unit.
Key elements of the role are:
* Provide admin and project based support to Care Group Management Team
* Lead a team of various band 2 and 3 admin staff working across a range of clinical areas
* Management of confidential/HR issues for allocated teams
* Maintenance of the electronic HR systems including e-Rostering and ESR
* Completing absence returns and any required formal reviews
* Ensure allocated teams Training requirements are kept up to date
* Complete Annual Appraisal
* Support capture of Overseas patients
* Complete various Data analysis/project work as requested
We are looking for a dynamic and enthusiastic person with a mature, responsible and flexible outlook to join our busy team. The successful candidate will have a professional, caring and courteous manner, a high standard of attention to detail, computer skills and a thorough understanding of good customer service and preferably have some staff management experience. You will enjoy working as part of a varied multidisciplinary team and meeting new people, excellent people skills is essential within this role as well as being confident to work alone and using their initiative.
As one of the largest acute teaching Trust’s in England, we can offer learning and development opportunities to help you achieve the career you aspire to. We believe you deserve the best possible surroundings in which to do your job and we want to support you in doing your job to the best of your ability.
As a Trust, we support flexible working and will consider requests taking into account the needs of the service. You’ll have an opportunity to discuss this at interview. Our LiveWell and inspire programme offers opportunities, support and advice, including smoking cessation services, exercise and activity classes, and support for mental health.
UHS employees are able to access a huge range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata) on appointment, can access on-site nursery facilities (subject to availability), and we offer a generous pension scheme.
UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and only an hour on the train from central London. The New Forest National Park and the beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than those in London, 13 schools rated outstanding by Ofsted and 13 nearby green spaces to enjoy.
Interviews will be held on Thursday, 04 February 2021.
If you’re interested in applying for this role, we’d encourage you to get in touch using the contact information at the bottom of this advert with any questions or if you would like to arrange an informal visit. Alternatively, if you’re ready to apply, please follow the link below to complete an application.
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.
Head to our careers portal thinkuhs.co.uk where you’ll find information about:
- Our values and vision
- Our services and teams
- Benefits we offer our staff
- UK professional body registration
- Information about our city
- Relocating to Southampton
- Our fantastic staff and their work
To find out what our staff think about working here, you may also wish to look at our most recent friends and family test and NHS staff survey results, or our latest CQC report.
Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff will be provided with either park and ride access or an onsite permit. Eligibility for an onsite permit is dependent on the nature and requirements of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.
Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.
UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.
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